title
Authorization to award contract for Network & Telephone Services - AT&T Enterprises, LLC.
presenter
Presenter: Anna Chen, Chief Information Officer
end
Recommendation
The Chief Executive Officer (“CEO”) of the Chicago Housing Authority (“CHA”) recommends that the CHA Board of Commissioners (“Board”) approve the award of a contract for network and telephone services to the contractor listed below. The contract has a not-to-exceed amount of $4,497,989 for a three (3)-year base term from December 15, 2026, to December 14, 2029, which includes contingency funding. Additionally, the contract provides for two (2) one-year options within the not-to-exceed contract amount of $2,370,684, along with contingency funding of $237,068. The total contract compensation amount will not exceed $7,105,741.
The Board further authorizes the CEO to approve each request to exercise the extension options awarded under the contract.
Contract Summary
|
Recommended Awardee |
Contract Amount |
Contingency |
Total Contract Value |
|
AT&T Enterprises, LLC 3 Year Base |
$4,089,080 |
$408,908 |
$4,497,989 |
|
1st Option Year |
$1,185,342 |
$118,534 |
$1,303,876 |
|
2nd Option year |
$1,185,342 |
$118,534 |
$1,303,876 |
|
Aggregate Total: |
$6,459,764 |
$645,976 |
$7,105,741 |
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
The Chicago Housing Authority (CHA) communications infrastructure provides essential services to residents, staff, contractors, and stakeholders, including call center support, telephone, Internet access, and video surveillance. The CHA Wide Area Network/Metropolitan Area Network (“WAN”/ “MAN”) interconnects CHA sites, including scattered, family, senior, administrative, and remote sites.
Procurement Activity
Specifications prepared by CHA staff were publicly advertised as RFP Event 3340 for Network & Telephone Services on July 6, 2026. A Pre-Proposal Conference was held on July 14, 2026. Two (2) proposals were received on August 6, 2026. The responses to the RFP are depicted in the table below:
|
Vendor Responses |
|
AT&T Enterprises, LLC |
|
Comcast |
The recommended vendor was selected through a competitive procurement process in accordance with Federal Regulation 2 CFR §200.320 that evaluated responses in the following areas:
1. Specialize Experience and Past Performance -- 35 points
2. Approach and Work Plan -- 25 points
3. Organizational Structure and Key Personnel -10 points
4. Diversity And Inclusion Goals -- 10 points
5. Fees - 20 Points
Final scores received from the Evaluation Committee were used to determine the competitive range. Oral presentations were waived, and best and final offers were completed. Based on the overall scoring, CHA staff recommends AT&T Enterprises, LLC. for award to provide Network & Telephone Services as needed by CHA.
Contracting Requirements
The CHA Staff has reviewed the proposed vendors and has determined the vendor’s utilization plan meets with the CHA's stated goals.
AT&T Enterprises, LLC will satisfy the CHA 20% compliance goal through Direct participation, by sub-contracting to Mobility Me, LLC (City of Chicago certified WBE). In lieu of Section 3 subcontracting, AT&T Enterprises LLC has committed to an Other Economic Opportunity plan (OEO) of 3% contribution in the form of a bill credit to the Workforce and Education fund.
Vendor Background Information
Bradely Harris, Lead Client Solutions Executive; 1025 Lenox Part Blvd, NE, Atlanta, GA 30319. AT&T has been providing media services for over 140 years. The services include broadband connectivity, high-speed fiber and wireless broadband networks that connect people and businesses across the U.S. AT&T’s nationwide network enables first responders and public safety officials to stay connected in times of crisis with a robust & growing fiber footprint that provides gigabit speeds to an endless number of customers. AT&T is the current provider of these services to CHA.
Based on the foregoing, it is in the best interest of the CHA for the Board to authorize the CEO or their designee, to enter into a contract for network and telephone services with AT&T Enterprises, LLC, in the amount of $6,459,764 with a contingency amount of $645,976 during the term resulting in an aggregate compensation amount not-to-exceed $7,105,741.
Respectfully Submitted:
______________________
Keith Pettigrew
Chief Executive Officer