title
Authorization to enter into a network support and maintenance agreement with Siemens Industry, Inc.
presenter
Presenter: Anna Chen, Chief Information Officer
Recommendation
The Interim Chief Executive Officer (“CEO”) of the Chicago Housing Authority (“CHA”) recommends that the CHA Board of Commissioners (“Board”) approve the award of contract to the contractor listed below, for the provision of maintenance and support for the CHA’s network surveillance systems and cameras with a not-to-exceed contract amount of $3,514,333 for a one-year base term from February 1, 2025, to January 31, 2026, which includes contingency funding to be utilized for camera and equipment replacement. The contract also includes a one-year extension option in the not-to-exceed contract amount of $3,224,019, along with a contingency funding of $483,603 for camera replacements and upgrades during the term of the agreement. The total contract compensation amount will not exceed $7,221,955.
The Board further authorizes the Interim CEO to approve each request to exercise the option extension established under the agreement.
|
Recommended Awardee |
Contract Amount |
Contingency |
Total Contract Value |
|
Siemen Industry, Inc (Base Year) |
$3,055,942 |
$458,391 |
$3,514,333 |
|
1st Option Extension |
$3,224,019 |
$483,603 |
$3,707,622 |
|
Total: |
$6,279,961 |
$941,994 |
$7,221,955 |
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
The CHA operates a networked surveillance camera monitoring system located strategically throughout its senior and family housing portfolios, which began in 2009. The cameras are motion-activated, and video is archived as part of a networked digital video recording system. This network is accessible to the Office of Emergency Management and Communications (911 Center) and the Chicago Police Department, enabling a trained and knowledgeable response to any event that occurs on CHA properties.
Procurement Activities
This request for approval is made pursuant to cooperative purchasing arrangements available to the CHA under prevailing purchasing and procurement standards and procedures, including 2 CFR 200, et seq., the HUD Procurement Handbook and other authorized procurement methods, schedules and procedures, such as GSA Schedule 70, Information Technology, and Consolidated (formerly Corporate Contracts) Schedule contracts containing IT SINs.
The General Services Administration (GSA) is a federal agency established in 1949 solely dedicated to procuring goods and services for government. Headquartered in Washington, D. C. Its primary responsibilities include managing federal real estate, procurement, and technology. The GSA works to streamline government processes and ensure efficient service delivery The GSA partners with other government agencies, industry organizations, and community groups to promote MBE/WBE participation in federal contracting. These partnerships can help to expand opportunities for MBEs and WBEs and ensure that they have the resources and support they need to succeed.
Under Multiple Award Schedule (MAS) Program the General Services Administration (GSA) establishes long-term Government-wide contracts with commercial firms to provide government buyers with access to a wide variety of commercial supplies, services, and solutions. The original contract for security products was established September 1, 2015.
GSA periodically solicits pricing for contracts previously established to test market conditions and obtain the most competitive pricing. The GSA Schedule 70 contract with Siemens Industry Inc. was procured through Solicitation 47QSMD20R0001, originally published September 30, 2019.
After reviewing the offer, Siemens Industry Inc. was awarded contract GS-07F-217CA to establish them as a pre-approved vendor to provide maintenance and support services for security products. Award of a Schedule 70 contract signifies that the GSA has determined that the vendor's pricing is fair and reasonable, and the vendor is in compliance with all applicable laws and regulations.
After reviewing contract GS-07F-217CA, CHA Staff recommends that Siemens be awarded a contract to provide surveillance camera system support and maintenance services.
Diversity Contracting Requirements
The CHA has reviewed the proposed vendor and has determined the vendor’s utilization plan meets with the CHA’s stated goals.
Siemens Industry Inc. (Siemens) will satisfy the CHA 20% M/W/DBE participation requirement through direct subcontracting of 9.55% to Montel Technologies, LLC. (MBE) to provide genetics software and technical support and 10.45% to Quantum Crossings, LLC. (MBE) for installation, programming and technical support both are certified by the City of Chicago. Siemens will satisfy their Section 3 subcontracting requirement utilizing Pearlie Sue Cleaning LLC, a 51% tier Section 3 business concern to provide cleaning of the cameras.
Siemens served as the prime contractor on five (5) contracts with Chicago Housing Authority, (CHA) from 2010 to 2020 successfully meeting our diversity goals on four (4) and on track to meet their goal on the current contract expiring January 2025.
Vendor Background Information
Barbara Humpton, USA President & CEO, 200 Massachusetts Avenue, NW, Suite 600, Washington,D.C. 20001; Local address: 1000 Deerfield Pkwy, Buffalo Grove, IL 60089. Siemens first began supporting U.S. customers more than 160 years ago. Siemens, a global technology leader, maintains a significant U.S. presence. Its security division specializes in cybersecurity solutions, leveraging expertise in industrial automation, energy technology, and building technology.
Since 2023, Siemens USA has consistently awarded Supplier Diversity Awards to small and diverse-owned businesses that demonstrate exceptional service and support for Siemens projects.
Based on the foregoing, it is recommended that the Board authorize the Interim CEO or designee to enter into a contract for surveillance camera system support and maintenance services. with Siemens Industry, Inc. in the amount of $6,279,961 with a contingency amount of $941,994 for during the term resulting in an aggregate compensation amount not-to-exceed $7,221,955.
Respectfully Submitted:
______________________
Angela Hurlock
Interim Chief Executive Officer