title
Authorization to award contract for information technology equipment modernization.
presenter
Presenter: Anna Chen, Chief Information Officer
end
Recommendation
The Interim Chief Executive Officer (“CEO”) of the Chicago Housing Authority (“CHA”) recommends that the CHA Board of Commissioners (“Board”) approves the award of a contract to Pace Systems, Inc. for a not-to-exceed compensation value of $2,714,299.50 for a two (2) year base, with a one (1) year option term for a not-to-exceed compensation value of $718,366.50, resulting in the combined not-to-exceed compensation amount of $3,432,666.
Contract Summary
|
Recommended Awardee |
Base Contract Value |
Term |
Option Terms |
Total Contract Value |
|
Pace Systems, Inc. |
$2,714,299.50 |
2 years |
$718,366.50 |
$3,432,666 |
|
Total: |
|
|
|
$3,432,666 |
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
Chicago Housing Authority (CHA) is committed to continuous improvement and adherence to evolving industry best practices in its Information Technology infrastructure. Therefore, a comprehensive replacement initiative is required to address the aging computer inventory within the Information Technology Services (ITS) department. The average age of the current hardware significantly surpasses the typical industry lifespan, impacting both performance and security. Furthermore, the existing IT infrastructure is under increasing strain as this aging inventory reaches or exceeds its typical five-year lifespan.
Procurement Activity
Specifications prepared by CHA staff were publicly advertised as RFP Event 3268 for Computer Provision and Modernization on January 8, 2025. A Pre-Proposal Conference was held on January 23, 2025 and ten (10) firms attended. Three (3) proposals were received on February 10, 2025. The responses to the RFP are depicted in the table below:
Submissions were received on February 10, 2025. The respondents to the RFP are listed in the table below:
|
Vendor Responses |
|
Pace Systems, Inc. |
|
Insight Public Sector, Inc. |
|
SHI International Corp. |
The proposal of AKA Comp Solutions, Inc. was deemed non-responsive for failing to comply with submittal requirements.
The recommended vendor(s) were selected through a competitive procurement process in accordance with HUD regulation CFR 200.318 that evaluated responses in the following areas (list criteria and points):
1. Qualifications, Experience and Past Performance 30 points
2. Approach and Work Plan 30 Points
3. Organization Structure and Key Personnel 10 points
4. Compliance Goals 10 points
5. Proposed Fees 20 Points
Final scores received from the Evaluation Committee were used to determine the competitive range. Oral presentations were not held, and best and final offers were completed. Based on the overall scoring, CHA staff recommends Pace Systems, Inc. for award to provide Computer Provision and Modernization as needed by CHA.
Diversity Contracting Requirements
The CHA has reviewed the proposed vendor and has determined the vendor’s utilization plan meets with the CHA’s stated goals.
Pace Systems, Inc. (PACE) will satisfy the CHA’s 20% MWDBE compliance goal through direct participation as a self-performing MBE certified by the National Minority Supplier Development Council (NMSDC). Pace will provide PC procurement, delivery, installation & setup per the RFP’s scope of work. Pace will satisfy their Section 3 subcontracting goal through subcontracting a portion of their contract to Wynndalco Enterprises (75% Section 3 Business Concern) for a total of 5% of the overall contract value, which is above the 3% requirement. Wynndalco will also be providing PC procurement in addition to assisting in the delivery and deployment of PCs.
Vendor Background Information
Wayne H. Liu, President: 2040 Corporate Lane, Naperville, IL 60563. Pace Systems Inc. has provided technology solutions since 1983. Their extensive service portfolio includes IT, cybersecurity, software development, audio-visual systems, physical security, and power & cabling, emphasizing end-to-end solutions. With over 40 years of experience, Pace Systems focuses on medium and enterprise-level organizations across diverse sectors, including healthcare, higher education, K-12, and government. Pace has experience in PC and laptop deployment of projects for major Illinois and Chicago-area organizations. Pace has experience in large-scale procurements and deployments with the following public entities:
• Rush University Medical Center
• City Colleges of Chicago
• University of Illinois
• University of Chicago Hospitals
• University of Illinois at Chicago
• Indian Prairie School District
Their long-standing focus on enterprise, academic, public sector, and healthcare markets, combined with expertise in supply chain management and advanced systems design, enables them to consistently deliver long-term efficiencies and value, lowering the Total Cost of Ownership for clients' infrastructure technology solutions.
Based on the scoring from the evaluation committee, I recommend approval to enter into a contract with Pace Systems, Inc. to provide computers, ancillary equipment and related professional services as needed by CHA.
Respectfully Submitted:
______________________
Angela Hurlock
Interim Chief Executive Officer