title
Authorization to award contract for a Financial Management System subscription and implementation services.
presenter
Presenter: Anna Chen, Chief Information Officer
Recommendation
The Interim Chief Executive Officer ("CEO") of the Chicago Housing Authority ("CHA") recommends that the CHA Board of Commissioners ("Board") approve the award of contract to Yardi Systems, Inc. in the aggregate compensation value of $4,398,008 for a five (5) year base term commencing on or about December 1, 2024.
Recommended Awardee
Base Contract Value
Base Term
Option Terms
Total Contract Value
Yardi Systems, Inc.
$4,398,008
5 years
N/A
$4,398,008
Total:
$4,398,008
Aggregate Total:
$4,398,008
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
In 2006, CHA implemented an Infor/Lawson ERP system primarily to replace three disparate legacy systems, Finance, Human Resources/Payroll and Procurement and Compliance, into a single integrated solution. This system has since provided CHA with essential capabilities required for managing Finance, Human Resources/Payroll, Procurement and Compliance. However, the current version of the Infor/Lawson system version is now approaching a decommissioning. To continue meeting CHA's evolving business needs, enhance system functionality, and comply with current technology and security requirements, a replacement of our existing financial management system is necessary.
Procurement Activities
In accordance with non-competitive procedures, CHA staff prepared a Request for Information (RFI) Event. No. MB2023 on October 6, 2023 inviting our existing system of record providers, Oracle, Yardi and Lawson, to respond with potential solutions, augmentations or new systems to replace and/or supplement the legacy system(s), in whole or in part. Two (2...
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