title
Authorization to award contract for iFile Enterprise Content Management System Maintenance and Support.
presenter
Presenter: Anna Chen, Chief Information Officer
Recommendation
The Interim Chief Executive Officer ("CEO") of the Chicago Housing Authority ("CHA") recommends that the CHA Board of Commissioners ("Board") approve the award of a contract to the below-listed contractor in the not-to-exceed compensation value of $906,950 for a 5-year base term.
Recommended Awardee
Base Contract Value
Base Term
Option Terms
Total Contract Value
KnowledgeLake, Inc.
$906,950
5 years
N/A
$906,950
Total:
$906,950
Aggregate Total:
$906,950
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
In 2012, Chicago Housing Authority initiated a project to implement a new Enterprise Content Management (ECM) system, known as iFile. This effort included the migration of over ten (10) million documents from the legacy system. The solution has increased customer service delivery and operational efficiencies by providing rapid, intuitive records search and retrieval capability as well as providing an integrated means to scan, capture, store, manage and retain information assets across departments in the Authority. In 2023, CHA moved to KnowledgeLake's cloud platform.
Procurement Activities
In accordance with CHA's sole-source procurement guidelines and the proprietary nature of the iFile system, a non-competitive sole-source committee meeting was convened on August 29, 2024. On August 30, 2024 the committee approved the iFile maintenance and support services as a sole source.
Diversity Contracting Requirements
CHA has reviewed the current service proposal from KnowledgeLake Inc. and has determined that acceptance of a waiver from CHA stated goals is acceptable for this prop...
Click here for full text