title
Authorization to award contract for information technology equipment modernization.
presenter
Presenter: Anna Chen, Chief Information Officer
end
Recommendation
The Interim Chief Executive Officer ("CEO") of the Chicago Housing Authority ("CHA") recommends that the CHA Board of Commissioners ("Board") approves the award of a contract to Pace Systems, Inc. for a not-to-exceed compensation value of $2,714,299.50 for a two (2) year base, with a one (1) year option term for a not-to-exceed compensation value of $718,366.50, resulting in the combined not-to-exceed compensation amount of $3,432,666.
Contract Summary
Recommended Awardee
Base Contract Value
Term
Option Terms
Total Contract Value
Pace Systems, Inc.
$2,714,299.50
2 years
$718,366.50
$3,432,666
Total:
$3,432,666
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
Chicago Housing Authority (CHA) is committed to continuous improvement and adherence to evolving industry best practices in its Information Technology infrastructure. Therefore, a comprehensive replacement initiative is required to address the aging computer inventory within the Information Technology Services (ITS) department. The average age of the current hardware significantly surpasses the typical industry lifespan, impacting both performance and security. Furthermore, the existing IT infrastructure is under increasing strain as this aging inventory reaches or exceeds its typical five-year lifespan.
Procurement Activity
Specifications prepared by CHA staff were publicly advertised as RFP Event 3268 for Computer Provision and Modernization on January 8, 2025. A Pre-Proposal Conference was held on January 23, 2025 and ten (10) firms attended. Three (3) proposals were received on February 10, 2025. The responses to the RFP are depicte...
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