title
Authorization to approve award of contract for the supply, delivery, and maintenance of VMware Cloud Foundation.
presenter
Presenter: Anna Chen, Chief Information Officer
end
Recommendation
The Operating Chairman of the Chicago Housing Authority ("CHA") recommends that the CHA Board of Commissioners ("Board") approve the award of a contract to the below listed contractor. The contract shall consist of one three-year base term from February 4, 2026, to February 3, 2029. The total not-to-exceed value of the contract shall be $1,335,348, in accordance with the values of the Initial Term.
Vendor
Term
Amount
Description
SHI International
3 years: 2/4/2026-2/3/2029
$1,335,348
VMware Cloud Foundation Licenses
Aggregate Total:
$1,335,348
The requested action complies in all material respects with all applicable federal, state, and local laws, and CHA policies. CHA staff has completed all necessary due diligence to support the submission of this initiative.
Funding
MTW Funds
Background
The Chicago Housing Authority's Information Technology Services department relies on VMware Cloud Foundation to support its virtual infrastructure, including over 350 virtual servers across 23 physical hosts. This platform powers essential services such as call centers, phone systems, file servers, web portals, and disaster recovery operations.
Procurement Activities
Specifications prepared by CHA staff were publicly advertised as IFB Event 3304 on September 5, 2025. A pre-bid meeting was held on September 29, 2025, and four bids were received on October 24, 2025. However, during the bid evaluation period, the manufacturer of VMware Cloud Foundation introduced a significant pricing change, which impacted the original scope and cost structure. As a result, CHA reissued and publicly advertised IFB Event 3316 on November 12, 2025. Five (5) responses were received on November 26, 2025. The respondents to the IFB are listed in the table below:
Vendor Name
Total
Southern Com...
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